Einer aktuellen Studie zufolge, bei der ein Blick hinter die Kulissen geworfen wurde, werden satte 15 % der kostbaren Zeit von Unternehmen für Besprechungen aufgewendet.
Verstehen Sie uns nicht falsch: Meetings erfüllen einen wichtigen Zweck im Bereich der Teamarbeit und der Entscheidungsfindung. Aber seien wir ehrlich: Es geht um einen Großteil unserer produktiven Zeit, die wir damit verbringen, Ideen auszuarbeiten, über Entscheidungen abzuwägen und gelegentlich auf die Seitenränder unserer Notizblöcke zu kritzeln. Bei so viel Zeit, die wir dafür aufwenden, ist es absolut wichtig, dass wir jede Minute nutzen!
Engaging our meeting attendees should be at the top of our priority list – a mission we must wholeheartedly accept.
Die Herausforderung besteht darin, sich von den Fesseln alltäglicher Meetings zu befreien und diese Zusammenkünfte zu Ereignissen voller Zusammenarbeit und Inspirationen zu machen. Stellen Sie sich einmal einen Online-Meetingraum oder einen echten Meetingraum vor, in dem die Begeisterung schon in der Luft schwebt, wenn Ihre Teammitglieder eifrig hereinstürmen, um loszulegen!
Let us help you out with 40 of our best tips for team meetings:
Unkonventionelle Ideen für Teambesprechungen
The internet is teeming (pun not intended) with the same advice on ideas for team meetings, so it’s our aim to be a little different from the norm. We’ve put together 10 different out of the box ideas to really push your team meetings to the next level:
1. Stilles Brainstorming
Instructions: Provide each team member with sticky notes and pens. Set a timer for a specific period (e.g., 5-10 minutes) and ask everyone to silently write down their ideas related to a particular topic or problem on the sticky notes. Each idea should be written on a separate note. After the time is up, gather all the sticky notes on a board or wall. Then, as a group, discuss and group similar ideas together.
Example: Let's say the team is brainstorming ideas to improve the company's social media presence. Each team member would write down various social media strategies on their sticky notes, such as "user-generated content campaigns," "influencer partnerships," "live Q&A sessions," etc. Once everyone is done, they would stick the notes on a board and group similar strategies together to explore further.
Why is it beneficial?:
You know how sometimes in meetings, not everyone gets a chance to share their ideas comfortably? Well, with silent brainstorming, we solve that! Grab some sticky notes and pens, jot down your ideas quietly for a few minutes. Then, stick 'em all on the board and watch the magic happen! We'll group similar ideas together and dive into a variety of fresh and innovative solutions. It's perfect for making sure everyone's voice is heard, no matter their personality type.
2. Umgekehrte Agenda
Instructions: At the beginning of the meeting, instead of presenting a pre-set agenda, ask team members to suggest topics or issues they want to discuss. Write down these topics on a whiteboard or a shared document. Then, as a group, prioritize the topics based on their relevance and importance to the team and create an agenda in real-time.
Example: The team gathers for a project planning meeting. Instead of the usual agenda created by the team leader, team members suggest topics they think are crucial, such as "risk management plan," "potential bottlenecks," "role delegation," etc. These topics are listed, and the team collectively decides to focus on the risk management plan first, followed by the other topics.
Why is it beneficial?:
This one
empowers the team
to take charge of the meeting's priorities by inviting them to suggest topics for discussion. It's all about ownership and engagement. By focusing on the most critical issues from the team's perspective, you're making the meeting super efficient and productive. Plus, it allows you to be adaptable and tackle any new challenges that pop up.
3. "Walking Meetings"
Instructions:
Inform the team in advance that the meeting will be a walking meeting. Choose a nearby outdoor area or a designated walking path in the office building. Start the meeting with a brief overview of the topics to be discussed and then walk together while conducting the meeting.
Example: The team has a regular weekly progress meeting. Instead of sitting in the meeting room, they decide to take a walk around the nearby park. As they walk, they discuss ongoing projects, challenges and upcoming deadlines.
Why is it beneficial? : Walking meetings are pretty awesome because you get to discuss stuff while taking a stroll. Not only does the movement stimulate creativity and fresh thinking, but it also breaks the monotony of sitting in a meeting room. Plus, walking together builds strong connections among team members, and that's a recipe for awesome teamwork!
Gefällt Ihnen die Idee, Ihre Meetings außerhalb des Büros abzuhalten? Wie wäre es, wenn Sie etwas weiter gehen als nur in den örtlichen Park?
Enter: Surf Office
Let's break free from the monotony and embrace your next team meeting at one of our incredible
offsite retreat locations
. Your success is our mission, and we're here to make your company retreat an absolute hit!
Contact us today
to find out how we can help plan the team meeting of a lifetime.
4. Herausforderungen eines Gastredners
Instructions: Invite a guest speaker from an unrelated field or industry to share a challenge they faced and how they overcame it. After the guest presentation, encourage the team to brainstorm how these solutions could be applied to their own challenges or projects.
Example: The team is working on improving customer satisfaction in their software product. They invite a guest speaker from the hospitality industry who shares how their hotel chain addressed customer complaints. The team brainstorms how they can adapt the hotel's customer-centric approach to their software support system.
Why is it beneficial?:
This is a genius idea because it brings in diverse insights and experiences. The challenges and solutions they share can inspire your team to think outside the box and come up with unconventional approaches to your own problems. Bringing in a guest speaker is all about broadening your horizons and sparking some exciting discussions.
5. Spontane Pitches
Instructions:
At the start of the meeting, randomly assign team members to present an impromptu pitch for a new idea or solution to a specific problem. Give each person a short amount of time (e.g., 2 minutes) to prepare before they present their pitch.
Example: The team is working on a marketing campaign for a new product launch. As a warm-up activity , the team leader randomly selects three team members and assigns them each a different target audience. They have two minutes to prepare a pitch for their marketing approach, which they then present to the team.
Why is it beneficial?:
For some quick thinking and communication practice, you can try Impromptu Pitches. It's a fun ice breaker where team members have to come up with creative ideas on the spot and present them. This helps build adaptability and the ability to articulate ideas quickly and clearly. It adds a cool element of excitement to your meetings too!
6. Innovationsturnier
Instructions: Divide the team into groups (2-4 members per group) and provide them with a challenge or problem to solve. Give each group a fixed amount of time (e.g., 30 minutes) to come up with a unique solution. Then, have each group present their idea to the whole team, and the team votes on the most promising idea.
Example: The team is tasked with finding a creative way to reduce operational costs. They split into three groups and brainstorm solutions independently. After the allotted time, each group presents their cost-saving idea. The team votes, and the winning idea is further developed and implemented.
Why is it beneficial?:
If you're up for some healthy competition, an Innovation Tournament is just the thing for you. This
team building exercise
encourages team members to bring their A-game and present their best ideas, resulting in a treasure trove of innovative concepts. The tournament format fosters teamwork and
collaboration within the groups
, and the voting process ensures
everyone's actively engaged in making decisions
. It's a surefire way to find groundbreaking solutions!
7. Geschichtenerzähl-Sitzungen
Instructions : Before the meeting, inform team members that they'll have a "storytime" segment. During this time, team members take turns sharing a story related to their recent successes, failures, or learning experiences. The focus is on the insights gained from these experiences.
Example: In a team meeting, a team member shares a story about a challenging project they worked on, highlighting the hurdles they faced and how they collaborated with colleagues to overcome them. The story sparks a discussion about problem-solving approaches and teamwork.
Why is it beneficial?:
Storytime Sessions during your meetings create a supportive and empathetic environment. Sharing personal stories of successes, failures, and lessons learned can teach valuable problem-solving strategies and resilience. This builds trust and understanding among team members, making it easier to discuss challenges and find collaborative solutions.
8. Mindmap erstellen
Instructions: Start the meeting with a blank whiteboard or a shared digital mind mapping tool. Introduce the topic or problem for discussion, and then ask team members to collaboratively create a mind map by adding their ideas, connecting related concepts, and exploring various aspects of the problem.
Example: The team is planning an event for the company's anniversary . They create a mind map with the event's main theme in the center, and then they branch out with different elements such as entertainment, guest list, venue, catering, and promotion strategies.
Why is it beneficial?:
Mind Mapping is another gem of an idea. It's all about visually representing complex ideas and concepts, making them easier to grasp and explore. The non-linear nature of mind maps encourages divergent thinking, so your team can get creative and explore different angles and possibilities. Collaborating on a shared platform adds that extra touch of teamwork and collective problem-solving.
9. Künstlerischer Ausdruck
Instructions: Provide each team member with drawing materials or craft supplies. Encourage them to represent their thoughts, ideas, or solutions through drawings, doodles, or any artistic expression. Afterward, team members can share their creations and explain the rationale behind them.
Example: The team is brainstorming new design concepts for a product. Each team member sketches their vision of the product's interface, incorporating their unique ideas. The team discusses the different designs and selects elements from each to form a comprehensive concept.
Why is it beneficial?:
Bringing in some drawing, doodling, or crafting lets your team express ideas in a whole new way. It taps into their creativity and encourages them to think outside the box. It's a refreshing approach that can lead to some really unique and unconventional solutions.
10. Einblicke in die Stand-Up-Comedy
Instructions: Announce that a segment of the meeting will be dedicated to humorous insights related to the project or challenge. Team members can use comedy or lightheartedness to present an aspect of their work or findings in a fun way.
Example: During a meeting about process improvement, a team member creatively shares a funny analogy comparing the existing process to a "hamster wheel" where they feel like they're constantly running without making progress. This opens up a discussion about the need for more efficient workflows.
Why is it beneficial?:
Who doesn't love a good laugh? Stand-Up Comedy Insights are a fantastic addition to your meetings. Humor reduces tension and creates a relaxed atmosphere where team members feel more at ease sharing their ideas. And let's not forget, those creative and witty insights from stand-up comedy can really spark some out-of-the-box thinking. Plus, it just makes the whole meeting experience way more enjoyable and fosters a
positive team culture
.
Diskussionsthemen für Ihr nächstes Teammeeting
Stellen wir uns das Bild vor: Sie sind der Leiter eines dynamischen Teams. Jeder Einzelne erfüllt seine Rolle außergewöhnlich gut. Wir haben Donna, die fantastisch in der Buchhaltung ist, Dom, der in der Finanzabteilung brilliert, und Dave, der die gesamte IT-Abteilung leitet. Aber hier ist das Problem: Dave und Donna sind im Umgang mit dem Team super gesprächig und super selbstbewusst. Dom hingegen ist etwas zurückhaltender und möchte sich nicht in das Team integrieren. Sie haben bemerkt, dass Dave und Donna die Teambesprechungen dominieren, aber Dom lehnt sich zurück und akzeptiert alles, was ihm vorgesetzt wird.
Wie kann das produktiv sein?!
Nun, Introvertierte sind nun mal wie sie sind. Sie können sie nicht zwingen, aus ihrem Schneckenhaus herauszukommen, aber Sie würden sich trotzdem wünschen, dass sie sich bei der Kommunikation etwas mehr Mühe geben. Was können Sie also tun?
In your next meeting, make sure to engage the whole team in a discussion that resonates with everyone, not just the confident ones. With our list of encouraging
ice breaking
talking topics, you’ll see Dom interacting in no time.
(Oh, also boss, we know that perhaps you could be a little shy like Dom, that’s why we’ve added in some pointers so you can lead the discussions. We’ve got your back.)
11. Traumhafte Urlaubsziele
This topic encourages conversation as it taps into people's aspirations and desires. Discussing dream destinations helps team members bond over shared travel interests, fostering a sense of camaraderie . Learning about each other's travel preferences can also spark excitement and potentially lead to planning group trips or travel-related activities, boosting team morale .
Ein Beispiel, wie Sie die Diskussion einleiten können:
"Alright, team, we've won the lottery, and we're off to our dream vacations! I'm teleporting to a beachside cabana with endless margaritas. Where are you guys going?"
12. Lieblingsfernsehsendungen oder -filme
Sharing personal preferences in entertainment allows team members to find common ground and discover shared interests. It opens the door for engaging discussions on various genres, storytelling, and character development, promoting creativity and inspiring new ideas. It can also lead to recommendations for movies or shows to watch together during downtime, promoting team cohesion .
Ein Beispiel, wie Sie die Diskussion einleiten können:
“If our team were a movie genre, would we be action-packed, a rom-com, or a thrilling mystery? Tell us your favorite movie and explain why it perfectly represents our team dynamic!"
13. "Bucket List"-Aktivitäten
Das Sprechen über "Bucket List"-Aktivitäten weckt Begeisterung und Abenteuerlust. Wenn Mitarbeiter über Dinge sprechen, die sie vorhaben, fördert das eine positive und motivierende Atmosphäre im Team. Die Teammitglieder finden möglicherweise Wege, sich gegenseitig beim Erreichen ihrer Ziele zu unterstützen, wodurch eine Kultur der Ermutigung und Unterstützung entsteht.
Ein Beispiel, wie Sie die Diskussion einleiten können:
"Let's unleash our inner daredevils, folks! Skydiving, bungee jumping, or swimming with sharks—what's on your bucket list? Extra points for the most daring adventure, and we'll plan a team outing!"
14. Persönliche Helden oder Vorbilder
Talking about role models allows team members to share the values and qualities they admire in others. It can lead to discussions on leadership styles, personal growth, and professional development . By understanding each other's inspirations, team members can find common ground in shared values and work together more effectively.
Ein Beispiel, wie Sie die Diskussion einleiten können:
"Superheroes aren't just in comics! Who's your real-life hero, and what would their superhero name be if they joined our team?”
15. Team-Superkräfte
Bei diesem fantasievollen Thema werden Kreativität und Humor gefördert. Ihre Mitarbeiter werden dazu eingeladen, über den Tellerrand hinaus zu blicken und sich ihre einzigartigen Stärken ins Bewusstsein zu rufen. Über diese Superkräfte zu sprechen fördert das Selbstbewusstsein und hilft Ihren Teammitgliedern, die unterschiedlichen Talente der anderen zu erkennen und zu schätzen, wodurch ein kooperatives und wertschätzendes Arbeitsumfeld gefördert wird.
Ein Beispiel, wie Sie die Diskussion einleiten können:
"We're all wizards in our own right! Time to reveal your superpower—one workplace-related and one totally absurd. I'll start: I can make coffee disappear before anyone else blinks!"
16. Team-Quiz-Challenge
Ein Quiz sorgt für einen freundschaftlichen Wettbewerb und fördert den Teamgeist. Teammitglieder arbeiten zusammen, um Probleme zu lösen, Wissen auszutauschen und gemeinsame Erfolge zu feiern. Es ist eine unterhaltsame Möglichkeit, die Moral zu steigern und den Teamzusammenhalt durch gemeinsame Erfolge zu stärken.
Ein Beispiel, wie Sie die Diskussion einleiten können:
“Categories include 'The Office' quotes, cat memes, and company history. Let's see who can claim the title of trivia champion!"
17. Zeigen und Erzählen
Who says this has to be for the school classroom? By sharing personal items and stories, team members create a more intimate and trusting environment. It fosters empathy and understanding among colleagues and helps build a deeper connection beyond work-related topics. This vulnerability can strengthen relationships and enhance team cohesion .
Ein Beispiel, wie Sie die Diskussion einleiten können:
“
I've got a quirky family heirloom—a lucky sock that brings success (and smells like victory!). What's the most peculiar thing you've got?"
18. Feinschmecker-Abenteuer
Über Essensvorlieben und -erfahrungen zu reden ist ein nachvollziehbares und unterhaltsames Thema, das zu zwanglosen Gesprächen anregt. Es hilft, Barrieren abzubauen und eine entspannte Atmosphäre zu schaffen, sodass es den Teammitgliedern leichter fällt, zusammenzuarbeiten und in arbeitsbezogenen Diskussionen ihre Ideen einzubringen.
Ein Beispiel, wie Sie die Diskussion einleiten können:
“
We've got a cooking competition where we whip up dishes that represent our personalities. Can I introduce you to my award-winning 'Late-Night Snack Surprise'?"
19. Zeitkapsel-Übung
Sie müssen nicht unbedingt ein Loch graben, in dem alle Leute ihre Sachen vergraben, aber Sie können sich von der Idee inspirieren lassen. Fragen Sie jedes ihrer Teammitglieder, was es in die Kapsel legen möchte und warum. Es könnte etwas sein, das sein zukünftiges Ich inspiriert, wenn es die Kapsel in 20 Jahren ausgräbt, oder es könnte ein Gegenstand sein, der jetzt keine Bedeutung hat, aber es in Zukunft haben wird. Sie werden überrascht sein, in welche Richtungen sich das Gespräch entwickeln kann.
Ein Beispiel, wie Sie die Diskussion einleiten können:
“I’ll start: I’d place a picture of me now to remind my future older self that I was once young and shouldn’t be so grumpy!”
20. "Pet Peeves" und heimliche Vergnügen
Das Teilen von persönlichen "Pet Peeves" und heimlichen Vergnügen sorgt für eine unbeschwerte und humorvolle Atmosphäre. Es ermutigt Ihre Teammitglieder, alltägliche Frustrationen und persönliche Macken mit Humor zu betrachten. Durch das gemeinsame Lachen wird ein positives und entspanntes Umfeld geschaffen, was offene Kommunikation und Kreativität bei Teamprojekten fördert.
Ein Beispiel, wie Sie die Diskussion einleiten können:
“My guilty pleasure: binge-watching cat videos. As for pet peeves, I can't stand slow Wi-Fi—totally kills my meme-scrolling game. What quirks do you want to confess?"
Kurze Tipps zur Verbesserung der Motivation bei Teambesprechungen
Unfortunately, it can’t all just be fun and games in the meetings (boooooo). Once the dust has settled from the fun you’ll have following our previous tips, it’s time to get down to business. We all know meetings can be boring, but it’s up to you to make them interesting. Here are some super fast, easy to understand tips that will surely motivate your team once you get down to the nitty gritty businessy part:
21.
Celebrate Successes:
Start the meeting by highlighting recent team accomplishments and individual successes. Recognize and praise team members for their hard work and achievements.
22. Vision and Goal Reinforcement: Revisit the team's vision and long-term goals. Remind the team of the bigger picture and how their efforts contribute to the overall success of the organization.
23. Personal Goal Sharing : Encourage team members to share their personal short-term goals for the week or month. This check-in question fosters accountability and creates a supportive environment.
24. Empowerment Exercise: Conduct an activity where team members take turns sharing how they can contribute more effectively to the team and what support they need to achieve their goals.
25. Gratitude Circle: Form a circle (virtually or physically) and have each team member express gratitude for something or someone related to their work . Gratitude fosters a positive mindset.
26. Small Wins Celebration: Acknowledge even the smallest achievements and progress made by team members. Celebrate these "small wins" to keep motivation high.
27. Learning Opportunities: Organize workshops or training sessions that align with team members' interests and career development goals. Learning new skills can boost motivation.
28. Peer Recognition Awards: Allow team members to nominate and vote for colleagues who have exemplified outstanding performance, teamwork, or creativity. Present awards during the meeting.
29. Positive Feedback Roundtable : Encourage team members to provide positive feedback to each other during the meeting. This builds a culture of appreciation and support.
30. Goal Setting Session:
End the meeting with a
collaborative goal-setting exercise
. Team members can define specific, measurable objectives and discuss strategies to achieve them.
So können Sie Online-Teammeetings interessant machen
Okay, Sie haben also ein Online-Team und viele der zuvor genannten Beispiele und Ideen passen nicht wirklich zu Ihrem Arbeitsumfeld. Das ist völlig in Ordnung, denn wir schreiben das Jahr 2023, und es ist an der Zeit, der Realität ins Auge zu blicken und zu verstehen, dass nicht alle Teams mehr im Büro arbeiten. Aus diesem Grund möchten wir Ihnen einige Tipps und Tricks geben, um Ihre Online-Teambesprechungen etwas interessanter zu gestalten, als nur verschiedene Kamera-Bilder auf einem Bildschirm anzustarren.
Die folgenden Ideen können Sie auch in anderen Software-Programmen umsetzen, die Ihr Unternehmen häufig verwendet. Wir konzentrieren uns jedoch hauptsächlich auf Zoom. Lassen Sie uns loslegen:
31. Breakout Rooms
Use Zoom's breakout rooms feature to divide your team into smaller groups. You can create breakout rooms manually or automatically. For example, if you want to brainstorm ideas, assign different topics to each breakout room and set a timer for discussion. After the
breakout sessions
, bring everyone back to the main meeting to share their findings.
32. Virtual Backgrounds: Zoom allows users to upload custom virtual backgrounds. Encourage your team to use themed backgrounds or create their own fun and creative backgrounds. You can choose backgrounds related to your industry, a recent team event, or just something entertaining like a beach or space scene.
33. Polling: To use polling in Zoom, go to the "Polls" tab in your Zoom settings and create your questions in advance. During the meeting, launch the polls at the appropriate time, and participants can respond. Share the poll results to generate discussion or make decisions based on the responses.
34. Annotation Tools: When sharing a screen or whiteboard, use the annotation tools to draw, highlight, or add text to the content. This is especially useful during presentations or collaborative discussions to emphasize important points.
35. Whiteboard Sharing: While screen sharing, select the "Whiteboard" option to bring up a blank canvas where you and your team can collectively draw or write ideas. This interactive tool is excellent for brainstorming sessions .
36. Reaction Emojis: Participants can click on the "Reactions" button at the bottom of their Zoom window to access a variety of emojis, such as thumbs up, clapping hands, and laughter. Encourage your team to use these emojis to express their feelings or reactions during the meeting.
37. Spotlight Feature: As the host, you can spotlight a specific participant's video to make them the primary focus for all participants. This feature is useful during presentations or when someone is sharing a screen or speaking.
38. Hand Raise Feature: When someone wants to speak or ask a question, they can use the "Raise Hand" feature in Zoom. The host can then give them the floor at an appropriate time, ensuring smooth and organized discussions.
39. Break Timer: For longer meetings, schedule short breaks and use the break timer to remind everyone to take a breather. This helps participants stay fresh and focused throughout the meeting.
40. Virtual Lounges: Use breakout rooms to create virtual lounges where team members can relax and chat informally during breaks or after the meeting. It simulates the experience of socializing in the office lounge or break area. They can even play some teambuilding games together!
Und da hätten wir sie; Die 40 Tipps, mit denen Sie sicher gehen können, dass Sie das Beste aus Ihren Teambesprechungen herausholen.
Setzen Sie unbedingt ein Lesezeichen für diese Seite in Ihrem Webbrowser und kehren Sie jederzeit zurück, wenn Sie in Sachen Kreativität zusätzliche Hilfe benötigen. Wir wissen, wie schwierig es ist, Teambesprechungen zu planen und durchzuführen, bei denen jeder mit einem Lächeln im Gesicht nach Hause geht. Genau aus diesem Grund haben wir diese Liste zusammengestellt.
Denken Sie daran: Surf Office steht Ihnen immer zur Seite!
