How does it work?
Talk to your retreat advisor, compare options, and leverage your retreat planning experience
Talk to a Retreat Advisor
- Partner with our expert retreat advisors who tailor their approach to match your goals, budget, and preferences
- Leverage their regional expertise to help navigate the complexities of organizing a company retreat
- Work together to refine and select the best location and venue options
- Receive tailored proposals with pricing and essential information
We contacted Surf Office to organize a seminar for almost 200 people, 2 month before, and their customer service was exceptional. Danielle was present and proactive throughout the event, ensuring smooth day-to-day management. Thanks to her professionalism and constant support, our seminar was managed with less stress! Thanks again!
Compare Proposals
- Your retreat advisor “craves” for any feedback about the proposals so she can iterate them or come up with new options
- Compare the options and pick the winner (we know how hard is to make the final decision, as a remote company we organize retreats ourselves)
- You might have a certain process for new vendors that we are happy to follow (we are probably already registered in the vendor system you are using)
- After you make the decision, we block the dates and share with you our event agreement, invoice and payment details
- Until this point you pay us nothing
Retreat Planning
- You are going to be matched with one of our superb retreat planners who will help to plan your event from start to finish.
- Each person in our retreat planning team has a minimum 2+ years of event planning experience, majority has 5+.
- Our main communication language is English and all the material are in English but if you prefer, you can be assigned to a retreat planner who speaks natively French, Spanish, Portuguese, Italian, Romanian or Dutch.
- We use a lot of technology (you will receive, for instance, a personalized dashboard that is always up to date).
- But we still believe that curation and personal touch is crucial when organizing events.
- Take advantage of our extensive experience, a large network of vetted local partners and in-depth knowledge to choose fun group activities (many options for CSR activities), book restaurants, order customized swag and organize local events.
- You will save ton of time, money and mental health.
- We’ll guide you each step of the way with tailored recommendations.
Retreat Time
We've got your back during the retreat. This is good to stress that some things can go wrong, and we are here to step in when needed. Enjoy your time as an organizer with a perfectly planned up-to-date agenda that everyone in your team can access.
Feedback and debriefing
We want to hear what was amazing about your retreat and what we could have done better. Did we manage your expectations? We are playing a long game, and the main KPI of our Surf Office is the retention rate: We want you to organize all your future retreats and offsites with us.
We have organized company retreats for our distributed 30 people team multiple times with Surf Office and the team has loved it every time. Surf Office has some great venues as part of their portfolio and do a great job helping to facilitate pretty much everything from accommodation, food, activities, airport transfers etc.
FYI: Our team of hotel experts
We have a dedicated expert team in Surf Office that onboards hotel venues. They for years evaluate each venue through mystery shopping, site visits, Wi-Fi assessments, and atmosphere checks—ensuring every detail meets our standards. They negotiate in advance the best deals possible for our groups.
All this before you even reach out to us. We select only the top 3% of venues and then we form long-term partnerships. This is a very different approach from any other company on the market (see the comparison). It requires much more effort from our side but results in better experience for you.
